The Complete Guide to Renovating Your Office in Singapore

So you’re planning on renovating your office. Congratulations! 

Office renovation can be a long and complex process, but it’s worth it in the end when you’re sending out emails in your stylish new work pod. 

Not to mention, Singaporeans spend a lot of time in the office. Like, a lot

In fact, Singapore is one of the hardest-working cities in the world. A 2019 study conducted by security company Kisi found Singapore to be the top overworked city in the world (second only to Tokyo), with the highest percentage of people working over 48 hours a week. 

Now if those 48+ hours are spent in the office, you can bet that office design and environment have a huge impact on Singaporeans’ well-being. 

There are tons of design hacks and strategies that can boost employee morale, collaboration, and productivity. These can range from the complex to the simple. 

For example, the mere addition of natural features to a workspace (like plants and natural lighting) can result in a 15% increase in employees’ overall wellbeing, according to a report by Human Spaces

And that’s just scratching the surface. 

Point is, giving your team a great space to work in can lead to better work experiences, and thus do wonders for business. That’s something to keep in mind when embarking on an office renovation project.

Feeling the pressure yet? Don’t sweat it. Here’s everything you need to know about office renovation in Singapore.

Skip to one of the sections here:

Preparing for the renovation

Set goals and objectives

Perform a needs assessment

Decide on the ideal office design

Office renovation project management

Project manager

Timeline planning

Approvals, permits, and inspections

Change management

Budget planning and expense management

Expense decisions to consider

A reasonable budget

Furniture to include

Should you take out a loan?

Office out-fitting plan with furniture and space planning

Flesh out the design to fit your budget

Coordinate with both internal and external stakeholders

The office of your dreams

Preparing for the renovation 

Set goals and objectives

The very first step is identifying your goals and objectives. 

There are a number of reasons for your company to renovate. You could be undergoing some sort of corporate rebranding and need an office to reflect the new mission and vision. Or you could be growing and need a larger space to accommodate more employees. 

Whatever the reason, it isn’t enough to just brainstorm what you hope your renovation will achieve. There are two things you also want to do: stay on budget and finish on time. 

In order to create practical and actionable renovation goals, here are a few tips

  • Ensure that your goals are aligned with a greater business strategy. Rather than upgrading your office just because everyone else is doing it, your office renovation project should be based off of a greater business goal. For example, your business has committed to becoming completely green and sustainable. Renovating your office to meet those requirements shows that your business practices what it preaches, and will benefit your brand in the long run. 
  • Consider your current resources. Of course, your goals are bound by your resources. How much time and money are you willing or able to invest into this project? If you estimate you only have three months and S$60,000 to fulfill this project, then it’s best you throw your dreams of an indoor jungle out the window for something more doable. Maybe a wall of succulents instead? 
  • Come up with goals that are specific and action-oriented. Something like “I want a big space” is an example of a bad goal. When brainstorming renovation goals, you need to get down to the specifics. Something like “I want to increase productivity by 20%” is more actionable and measurable, and can be translated into a design space in a number of ways. 

But having clear-cut goals and objectives is not enough if you fail to do one thing: communicate.

Too often, delays are caused by deviations from the initial vision. Perhaps one stakeholder suddenly changes his or her mind and wants to go in a different direction. Another may simply not know what the goals are in the first place.

These last-minute changes throughout renovations is what creates budget blowouts and unfinished projects. 


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